ABOUT THE ROLE

The Project Coordinator provides administrative and operational support to Project Managers in the execution of commercial sealant, waterproofing, and building restoration projects. This role is responsible for coordinating schedules, managing documentation, and ensuring efficient communication between field teams, vendors, and clients. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction environment.

SAFETY IS OUR HIGHEST PRIORITY. Safety is our highest priority. We believe a safe workplace is built on mutual respect, care, and accountability. Every team member is empowered and expected to follow safety practices, look out for one another, and speak up about potential risks. Together, we create an environment where everyone goes home safely each day.

WHY JOIN OUR TEAM?

At Wells, we empower talented team members to deliver exceptional client experiences through innovative problem-solving across preconstruction, engineering, operations, and project management. Guided by honesty and hard work, we build lasting trust while continuously improving building processes. Through strong collaboration, we deliver safe, reliable results that reduce risk and help our clients and communities succeed.

WHAT WE OFFER
Wells provides a competitive benefits package designed to support employees’ health, financial well-being, and work-life balance. Benefits include medical, dental, and vision insurance, company-paid disability and life insurance, wellness incentives, paid holidays, PTO, flexible spending accounts, HSA options, a 401(k) with profit sharing, access to Nice Healthcare, employee assistance resources, pet insurance, and additional voluntary coverage such as critical illness, accident, and hospital indemnity plans.

• Health and family care leave is available to both union and non-union employees.
• Union employee benefits are provided through separate collective bargaining agreements

WHAT YOU’LL DO

• Assist Project Managers with project setup, including contracts, submittals, and required documentation
• Maintain and organize project files, logs, and tracking systems to ensure accuracy and accessibility
• Monitor compliance requirements including insurance certificates, permits, and safety documentation
• Support job costing processes and assist with budget tracking and updates
• Coordinate project schedules with field crews, subcontractors, and general contractors
• Track project timelines and proactively identify and communicate potential delays
• Schedule site visits, inspections, and material deliveries to keep projects on track
• Prepare and track submittals, RFIs, and change orders throughout the project lifecycle
• Collect and maintain daily reports, timesheets, production data, and closeout documentation (warranties and O&M manuals)
• Coordinate ordering, delivery, and tracking of materials, and communicate with vendors to ensure timely fulfillment
• Serve as a liaison between project managers, field teams, clients, and vendors to support communication and issue resolution
• Support project meetings, provide status updates, and help maintain strong client and stakeholder relationships

WHO WE’RE LOOKING FOR

The ideal candidate is a highly organized and detail-oriented professional with experience supporting construction or project-based environments and the ability to manage multiple priorities in a fast-paced setting. They demonstrate strong communication skills, effectively coordinating between project managers, field teams, vendors, and clients while maintaining accurate documentation and tracking systems. This individual is proactive, dependable, and committed to supporting safe, efficient project execution while contributing to strong team and client relationships.

IDEAL CANDIDATES WILL HAVE

• Associate or bachelor’s degree in Construction Management, Business, or a related field preferred (or equivalent work experience)
• 1–3 years of experience in a project coordination, administrative, or support role (construction industry preferred)
• Experience in commercial construction, subcontracting, or specialty trades (sealant, waterproofing, restoration, or façade work) preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with project management software preferred (e.g., Procore, Bluebeam, or similar)
• Basic understanding of construction drawings, specifications, and processes
• Knowledge of RFIs, submittals, change orders, and construction documentation workflows

This profile summarizes key duties and expectations but does not list every possible job task. Employees must follow all job-related instructions and duties assigned by supervisors.

Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.